Lost Share Certificate Ad in Newspapers: Losing a society share certificate can be a stressful experience, as it serves as proof of ownership and entitles the holder to various rights, including voting and dividend benefits. However, if your society share certificate is lost or misplaced, you can obtain a duplicate by following a structured legal process. This guide will walk you through the procedure to get a duplicate share certificate, the importance of publishing a lost share certificate ad, and how to book a newspaper advertisement for a lost share certificate.
What is a Society Share Certificate?
A society share certificate is a legal document issued by a housing society to its members. It confirms the member’s ownership of shares in the housing society and provides various rights, including:
- Ownership of the property in the society.
- Voting rights in society meetings.
- Entitlement to dividends or profits generated by the society.
Since this document is critical for property transactions and legal matters, losing it can cause complications. Fortunately, societies have a well-defined process for issuing duplicate share certificates.
Steps to Obtain a Duplicate Society Share Certificate
If you have lost your society share certificate, follow these steps to obtain a duplicate:
1. Lodge a Complaint with the Society
The first step is to notify the housing society about the lost share certificate. You must submit a written application explaining the loss and requesting a duplicate certificate. The society may ask you to sign an indemnity bond, which is a legal promise that you will compensate for any potential financial loss if the original certificate is misused.
2. File an FIR (First Information Report)
Some societies require you to file a police complaint (FIR) for a lost share certificate. This serves as an official record that the certificate is missing and can help prevent misuse.
3. Publish a Lost Share Certificate Ad in Newspapers
To prevent fraud, societies mandate that members publish a lost share certificate advertisement in newspapers. The notice must be published in:
- One English newspaper
- One regional language newspaper (Marathi, Hindi, or any other local language)
The cost of publishing a lost share certificate ad starts at ₹890, depending on the newspaper and ad size.
4. Submit Required Documents
Once the public notice is published, you need to submit the following documents to your housing society:
- Copy of the FIR (if required)
- Indemnity bond
- Application letter requesting a duplicate share certificate
- Copies of the newspaper advertisement
- Affidavit confirming the loss of the certificate
5. Society’s Objection Period
After receiving the request, the society will display a public notice on its notice board and wait for objections from claimants. The standard waiting period is 14 days.
6. Payment of Fees
The society may charge a nominal fee for issuing a duplicate share certificate. The amount varies depending on the society’s rules.
7. Issuance of Duplicate Share Certificate
If no objections are received within 14 days, the society will approve the request and issue a duplicate society share certificate.
Importance of Publishing a Lost Share Certificate Ad
1. Prevents Fraud
Publishing a lost share certificate notice informs the public that the original document is lost. This prevents any fraudulent claims or misuse.
2. Allows Legal Objections
If another party has a claim over the lost share certificate, they can come forward and object within the 14-day notice period.
3. Provides Legal Evidence
A newspaper advertisement creates a legal record of the lost certificate. This serves as proof in case of future disputes.
4. Ensures Transparency
Issuing a duplicate share certificate must be done transparently to protect the interests of the housing society and its members.
How to Create a Lost Share Certificate Newspaper Ad?
When creating a lost share certificate ad, it must include the following details:
- Heading: “Notice for Lost Society Share Certificate.”
- Name of the Shareholder: Mention the full name of the original certificate holder.
- Details of the Certificate:
- Share certificate number
- Number of shares
- Folio number (if applicable)
- Society Information: Name and address of the housing society.
- Claim Period: Usually 14 days from the date of publication.
- Contact Information: Address and phone number where objections can be submitted.
Example of a Lost Share Certificate Newspaper Advertisement Format
Public Notice
The share certificate bearing No. [Certificate Number] for [Number of Shares] shares in [Name of Society], located at [Society Address], originally issued to [Shareholder’s Name], has been lost/misplaced. Any person having an objection to issuing a duplicate certificate may file their claim within 14 days from the publication date. If no objections are received, the society will proceed with issuing a duplicate certificate.
For any claims/objections, contact:
[Society Secretary’s Name]
[Society’s Address]
[Phone Number]
How to Place a Newspaper Advertisement for a Lost Share Certificate?
1. Select the Right Newspapers
Choose a popular English newspaper and a regional newspaper with good circulation.
2. Contact the Newspaper’s Ad Department
Reach out to the newspaper’s classified ads section for pricing and publication details.
3. Submit Ad Details
Provide the following details:
- Name of the shareholder
- Share certificate number
- Society name and address
- Contact details for objections
4. Make the Payment
The cost of placing a lost share certificate ad starts at ₹890 but may vary based on the newspaper.
5. Receive Copies of Published Ad
Once published, collect four newspaper copies (two English and two regional) to submit to the housing society.
Frequently Asked Questions (FAQs)
Q1. What should I do if my original share certificate is damaged but not lost?
If your share certificate is damaged, you must submit the original damaged certificate along with a written application requesting a duplicate.
Q2. Is filing an FIR mandatory for a lost share certificate?
Not all societies require an FIR, but some do as an extra precaution. Check with your housing society for their specific requirements.
Q3. Can I mortgage my duplicate share certificate?
Yes, once issued, a duplicate share certificate holds the same legal validity as the original.
Q4. How long does it take to get a duplicate share certificate?
The entire process, including the 14-day waiting period, can take 3-4 weeks.
Q5. Can someone else claim my lost share certificate?
Yes, if someone else has a valid claim, they can object within 14 days of the newspaper ad publication. If no objections are received, the duplicate certificate is issued.
Conclusion
Losing a society share certificate can be inconvenient, but by following the correct procedure, you can obtain a duplicate certificate smoothly. The most crucial step is publishing a lost share certificate ad in newspapers to prevent fraud and allow for any legal claims.
To simplify the process, you can contact 9854991818 for guidance on publishing your lost share certificate ad in the right newspapers at an affordable cost.
